Scheduling software for recurring service businesses
Keep HVAC maintenance on schedule, even in peak season
SwiftSched helps small HVAC companies protect maintenance revenue when emergency calls take over the day. Customers on maintenance plans stay on a recurring schedule, the morning list shows who is due or overdue for a tune-up, and reminders go out before each visit. When an urgent call comes in, the office can see who is free and nearby. Plans start at $39 a month with unlimited users.
- Spring and fall tune-ups on a recurring schedule
- Urgent calls and planned work on one calendar
- Equipment notes and photos on every customer
- $39 to $299/month by scheduled visits, unlimited users
Maintenance plans that do not slip
Heat waves and cold snaps fill the board with emergency calls, and planned maintenance is the first thing pushed. SwiftSched keeps overdue and due-soon tune-ups in a morning list, so they are rebooked instead of forgotten.
Fit urgent calls in without losing the day
See the day’s jobs, who is free, and where technicians are headed, then place the urgent call. Planned visits that need to move stay visible so they are rebooked.
Customers ready for their tune-up
Reminders by text and email go out before each maintenance visit. Customers can reply by text, which cuts down on no-one-home visits during your busiest weeks.
Equipment history on the technician’s phone
Unit notes, filter sizes, past findings, and photos stay on the customer record. Technicians see them in the mobile app before they arrive and add new photos after.
Tighter routes on maintenance days
For days full of planned visits, SwiftSched suggests a shorter stop order with estimated drive time and distance. You approve it before it changes.
Add technicians without per-seat fees
Plans are priced by scheduled visits and include unlimited users, so adding a technician or a dispatcher during peak season does not change your price.
Frequently asked questions
Can SwiftSched manage recurring HVAC maintenance?
Yes. Customers on maintenance plans can be set on recurring schedules, such as spring and fall tune-ups, and the morning due list shows who needs booking.
How does SwiftSched handle emergency HVAC calls?
Urgent jobs sit on the same calendar as planned work. The office can see who is available and rebook any planned visits that need to move.
Can HVAC technicians see equipment history?
Yes. Notes, photos, and service history stay on each customer’s record and are available in the mobile app for iOS and Android.
Is SwiftSched a full HVAC field service platform?
It covers scheduling, dispatch, reminders, routes, customer records, invoices, payments, and the mobile app. It does not include consumer financing or a marketing suite, which broader platforms offer.
How much does SwiftSched cost for an HVAC company?
$39 to $299 per month based on scheduled visits, with unlimited users. A four-technician shop booking about 600 visits a month fits the $79 Grow plan. The 14-day trial needs no credit card.
Product information reviewed by the SwiftSched Product Team · Updated 2026-09-29